September 16, 2026 Meeting Notes
East Midvale Elementary School Community Council
Faculty SCC Members present: Amy Sandgren-Principal, Stephanie Gerrard-Teacher
Parent SCC Members present: Victoria Johnson-Parent, Autumn Evans-Parent, Sara Mohmmed-Vice Chair, James Gittins-Parent, AmberLee Standring-Alternate Parent
Community/Other Members: James Mat Gittins and Sara Mohammed joined by Zoom
AGENDA
- Approve minutes from April 2026
- Organize & Vote for Chair and Vice Chair
- Review Bylaws & Roberts Rules
- Decide if we want to go to 5 parents so we have greater variation of terms
- Decide if we want to go to 2 staff members
- Decide on future dates and times
- SCC training at the district
- October 7 @ 10 a.m. and 6 p.m
- Discuss FTE (number of teachers and staff currently)
- Review our TSSP/LandTrust plans, goals, and budget
- Cell Tower Budget – motion – $3,197.79
- Family compact for Title schools
- School’s Positive Behavior Plan
- Digital Citizenship
- Analyze preliminary Acadience data and attendance data
- August safety drill report
- August Drill – Fire
- September Drill – Lockdown
Meetings
5:33 AmberLee standing in for Autumn.
5:36 Sara calls meeting to order, Victoria seconds it
5:37 Sara calls for approval from meeting in April, Victoria seconded, all in favor
5:38 Open up for Chair and Vice Chair. Victoria Johnson for chair and Sara Mohammed for Vice Chair.
5:40 Do we want to go to 5 parents to have a variation on terms? Concern would not be able to fill it, but if not, you could always shrink it back to 4. With 7 votes, no ties. Decided on 5 parents, Matt, Victoria, Autumn, Sara, and AmberLee.
5:43 Decide on dates/times to meet. Keeping it the 3rd Wednesday of the month from 5:30-6:30, skipping December and May
5:45 SCC training at the District on October 7 at 10:00 AM or 6:00 PM
5:47 FTE (full-time equivalent) based on the number of students we base our number of teachers. Our enrollment dropped in April and May, we lost 3 teacher FTE in August. We had a meeting to ask for volunteers to leave or switch schools, two teachers volunteered, 1 resigned and 1 switched schools to Midvale Middle. We had hired a 3rd grade teacher and she transferred to another school. And then, we had a huge influx of students enroll in August, we had 30 students in each class in 3rd grade. We got back one teacher for 3rd grade, we had interviews and hired a new teacher that started this week. She has had multiple years of 4th grade experience. 4 teachers now in 3, 4, and 5. K, 1, and 2 all have 3. Question asked, How often is FTE evaluated? It is evaluated in January (1.0), FTE (2.0) in March, then in May and in August. It can be evaluated at any time if needed as well. Class sizes in K-2 are about 22-23, 3-5 are sitting at 23-24 now as well.
5:55 TSSP discussion. Every meeting we will discuss budget and goals. Our budget was cut down, because we had lower numbers in April. Our given estimated budget in April, we got our actual numbers last week. We were cut $40,000. We do not have to change the plan at all because it still covers it. We start in October looking forward to the rest of this year as well as next year. Literacy goal is staying the same. Action plans and steps are the same, money is different. Line 1 went from $99,000 to $85,000 works out since new Instructional Assistant wanted less hours. Literacy materials staying at $3,000. Teacher stipends was $5,000 is now $3,000 for summer training, high yielding English Learner practices, and assessment training. Should be fine, that is about how much we spent last year. Line 4, substitute coverage is staying at $5,000 because it is so beneficial to teachers. Line 5 Brain booster supplies is now $1,000. Line 6 part time literacy multilingual learner teacher coach went from $50,000 to $42,500 (was less than predicted).
6:03 TSSP math goals, we got new curriculum. Line 1: materials and supplies at $500, just for new teacher since new supplies came with the curriculum. Amy tracks the budget every month, we got to $3! We can rollover 10%. With Landtrust we rolled over $3,000.
6:05 Attendance goal, we are doing very well. 90% or higher rate of attendance, right now we are tracking high 80s to 90s. Attendance goal is a school climate goal. The one action changing is line 1, MTSS assistants are going from 2 to 1, we only have 1 right now. It will be cut down to $35,500. PBIS schoolwide store, parties, and incentives will be dropped from $20,000 to $13,000. Field trips staying the same. Additional supplies for the wellness room are being dropped from $1,000 to $500. Do not need to vote since we are only changing the money, not the goals. No new amendment needed.
6:11 Cell Tower budget. $3,197 Vote on moving from Cell Tower to principal discretionary funds. AmberLee started motion, Victoria seconded, everyone in favor.
6:13 Attention brought to Family Compact on our website because we are a Title I school. For example, Thursday folders.
6:15 Positive Behavior plan review. What learning opportunities with school provide about positive relationships, life skills, etc. Choose Gang Free in 5th grade, Botvin Life Skills in 4th. Curriculum approved lessons, morning meetings, and Thrive Time (approved curriculum). Students fill out reflection sheets, zoned recess, etc. Anything we need to add? Our attendance incentives are being tracked by a committee and classes spell out words in a puzzle if 90% of students are present. When puzzles are completed, they get a shoutout, small dance parties, and giant bulletin board with teacher’s faces on cars to track through a racetrack. Positive behavior also includes clubs and social activities. Student council, student of the month, scholar of the month, PBIS (dojo), Soaring Eagle, Safety Patrol, Jr. Coach, Girls on the Run, Book Blitz. Lunch with the principal will be added. 3rd and 4th now have a STEAM Squad! Principal Robinett and Mrs. Tew will be heading this. It is an 8 week program that will run through twice.
6:21 Acadience Data: ALO. Looked at preliminary data. Testing window still open, so data is still being added. Reading: K-79% below or well below. 1st-61% below or well below. 2nd-48% below or well below 3rd-55% below or well below 4th-55% below or well below 5th-51% below or well below.
6:24 Math Acadience K-65% below or well below 1st-59% below or well below 2nd-72% 3rd 79% 4th 68% and 5th 64% This is the last year we are using math Acadience as a benchmark. We have written our goals based on math standards.
6:26 Safety Report and Drills: We had a fire drill in August and a real secure in August. We got the kids in in record time. We figured out any little mishaps that needed addressed. September drill, next week, will be a lockdown. We will be telling teachers to lessen fear. Run, Hide, Fight.
6:30 Digital Citizenship is new this year, it has been changed at the state level. It is no longer an SCC thing. Amy will still do a report and keep us informed.
6:31 Victoria called motion to end the meeting, Matt seconded it, everyone in favor.